Turn Days of Paperwork Into Seconds

South Group Recycling

The Challenge

A leading South African recycling company with 80+ employees and an expanding supplier network was hitting a growth ceiling. Their administrative team was drowning in manual data entry, spending hours every week validating Goods Delivery Notes (GDN). This manual bottleneck led to delayed payments, data silos, and a high margin for human error that impacted their financial reporting.

The Solution:

We deployed a custom AI Agent designed to meet the team where they work.

• Seamless Ingestion: Warehouse workers simply upload photos of Goods Received Notes (GRN) via Telegram.

• Instant Extraction: The AI extracts line items, quantities, and supplier details with high precision.

• Auto-Validation: The data is cross-referenced for accuracy and automatically pushed into Xero (Accounting) and Microsoft 365 (ERP).

The Results:

• 80% reduction in administrative time spent on invoice validation and entry.

• 70% decrease in data entry errors and manual reconciliations.

• Instant Processing: Document turnaround time dropped from days to seconds.

• 3x Scalability: The system now handles a growing supplier base with zero additional overhead.

Total Visibility: Real-time data sync across Xero and Microsoft 365, providing the leadership team with an accurate view of cash flow and inventory.