Kauno Grūdai Eliminates ERP Data Lag With Real Time Reconciliation

Kauno Grūdai

A large Food manufacturer in Baltics operates in a high-volume environment where supplier data is volatile. Orders are modified frequently: suppliers split shipments without notice, adjust volumes based on harvest, or delay deliveries due to logistics failures.

Previously, the procurement team tracked these changes manually through emails and Excel. Because of the high volume and a slow manual entry process, the ERP was always outdated. This "data lag" meant that late deliveries were only discovered when the truck failed to arrive. These blind spots resulted in frequent production stops and heavy financial penalties from retailers for missed delivery windows.

Solution:

We integrated an AI-powered plugin directly into their existing procurement workflow. It functions as a real-time bridge between incoming supplier documentation and the ERP.

• Automated Reconciliation: The plugin instantly matches Order Confirmations and Packing Lists against the original PO, flagging discrepancies before they reach the warehouse.

• Automated Split Handling: When a supplier splits a shipment, the plugin automatically updates the ERP lines, ensuring the production team sees exactly what is arriving and what is delayed.

• Instant ERP Updates: By removing the manual data entry bottleneck, the system provides a real-time view of the supply chain, eliminating the "data lag."

Results:

• 45% reduction in production stops: Early detection of shipment discrepancies allows for immediate rescheduling of production lines.

• 85% of shipment splits are "Touchless": The plugin handles partial deliveries and quantity changes without manual intervention.

70% reduction in manual data entry: Procurement managers shifted from manual typing to high-level exception management (a one-click solution)